ICT Project Management-Grand Wines Ltd

Question Discuss about the ICT Project Management-Grand Wines Ltd. Answer: Swot Analysis Strengths 1. Grand Wines Ltd has a strong financial positions within the industry 2. Grand Wines follow effective promotional strategies to promote their products 3. Grand Wines operate as well as provide services around 400 independent stores in New South Wales 4. Grand Wines have good experience in the wine marketing and promotion 5.It also has a strong brand equity Weakness 1. The process of completing customer order is done manually. 2. Another weakness is the delay in the delivery 3. Inappropriate as well as incorrect entry or the human error in the database for sales details 4. Grand Wines have lack of stock information 5. The operations of Grand Wine is much more time consuming. Opportunity 1. The most significant scope is associated with the Information system development 2. Changes for the globalization is another scope for Grand Wines 3. More wine demand at the region where Grand Wines operates 4. Enhancement in the market size 5. Feasibility of the processes of Grand Wines is also significant Threats 1. Customer dissatisfaction is the major threat for Grand wines 2. the high regulations implemented by the government is also crucial threat for Grand Wines 3. the absence of Information Technology is also a pivotal consequence 4. The increase in the number of competitors is an important threat for the organization 5. the transportation issues are very significant for Grand Wines Project Charter Date: 22.12.2016 Project Title: Implementation of Information System by Grand Wines Project Start Date: Jan 2016 Project End Date: July 2016 Budget Information: $ 60000.00 Project Manager: Stephen Clarke , Email ID of Project Manager, Telephone No Project Objectives: The Prime goal of Grand Wines is for implementing an information system that can be able to ease the organisational operations as well as improvise their system of recording data. There are some other significant objectives of this particular project. These are as follows: To attain a particular system that automatically would process as well as record the details of the customers To utilize the technological development to form an information system To develop properly an operational plan for the process of implementation The successful project execution can easily help to deal with the consequences with the information system as well as the dissatisfaction growth among the consumers. Acceptance Criteria There are few specific factors against that the success comparison of the project can easily be accomplished incorporating the automatic inventory process of recording, ease of data recording process, implementation of the system as well as the costing of the project. Therefore, this project would be proven as very helpful in order to deliver the concept of the process of information management, evaluation of the benefiting factors associated with cost of the project, process of implementation of the information system as well as application of the management tools. Date of Initializing Milestones of Project Date of Completion 2/1/17 Project Plan 7/1/17 8/9/17 Information System Design 17/1/17 18/1/17 Plan for Implementation 26/1/17 27/1/17 Information System Operations 31/1/17 Table 1: Timeline and Milestones of the Project Assumptions and Constraints There are few significant and primary assumptions for the project implementation. These are as follows: v The computerized system can be known to the team of this project v All the team members are compatible with everyone v The entire resources such as the technical strategies as well as tools would be available. There are few constraints or conflicts those can influence the project implementation. These are as follows: Conflicts as well as the growth of diversities among the members of the project team would serve also the purpose of the project constraint. Cost or the budget of AUD 60000 and the time of 6 months are the prime constraint for the project The operating system cannot be compatible with the new system of information StakeholderList Stakeholder No Name and Signature Role and Responsibility Position Contact Information 1 Stephen Clarke Managing all the operations of the project Project Manager 2 Mathew Ambrose Deals with the finance operations and supervises the progress of the entire project work. Chief Executive Officer 3 Thomas Bell Invests money in the project Investor 4 Peter Barker Utilizes and avails the company services Customer 5 Symond Allen Designs the information system of the organization Designer 6 William Anderson Coordinate with the project operations Coordinator 7 Ralph Benson Make plans for the project Planner Lessons Learned It is very essential to utilize the proper tools as well as techniques of project management to ensure that the project has been completed successfully. The communication methods as well as the use of the project charter would help this organization for their process of implementation of the information system. Charter Signoff List of Stakeholder Signature Date Project Manager (Please Fill it) (Please Fill it) Chief Executive Officer (Please Fill it) (Please Fill it) Investor (Please Fill it) (Please Fill it) Customer (Please Fill it) (Please Fill it) Designer (Please Fill it) (Please Fill it) Coordinator (Please Fill it) (Please Fill it) Communication Plan Template Plan purpose the communication plan is implemented by the project manager in order to involve all the stakeholders such as the sponsor for implementation the new device for data entry as well as the sales representatives of the new device implementation. It consists of the the stakeholders, frequency of information exchange, location to exchange the information, major communication purpose, change management as well as the meeting agenda. Change management For the successful execution of a particular project, a proper planning for the team is important. The necessity can be analysed by the scope of the project as well as the project manager. On the other hand, the project also has the responsibility for controlling the progress of the work according to the requirement. He can also control the flow of money for the appropriate management strategy for the project as well as maintains the resources of project. The resource of the project is maintained from the resource sheet. At the end of the project implementation phase, the gantt chart is implemented. There are few significant steps which can be helpful to communicate changes as well as make decisions regarding the changes. These are as follows 1st Step: Urgency creation 2nd Step: Powerful Coalition creation 3rd step: Change vision creation 4th Step: Obstacle removal 5th Step: Vision communication 6th Step: Short-term Wins creation 7th Step: Change Establishment 8th step: Change anchoring in corporate culture Meeting agenda Meeting agenda 1 Making aware the people regarding the benefits as well as necessities of the information system Meeting agenda 2 Planning the operations of the project as well as segmenting the work among the team members Meeting agenda 3 Project progress checking Meeting agenda 4 Finalizing the outcome of the project as well as reviewing it Meeting agenda 5 Project closure as well as the discussion of the future scope There are few activities incorporated in the project as well as its roles and responsibilities to accomplish the objectives and the goals of this project. These are as follows: Distribution (Segmenting the work among the members of the team) Decision making (Choosing the proper models as well as operation) Planning (Planning for the project operations) Researching (Analysing the project requirements) Completion (implementing final project report for the future references) Stakeholder Information to be shared Frequency of information exchange Location of information exchange Purpose of communication Mechanism for communication Project Manager, Chief Executive Officer, Investor, Customer, as well as Designer Coordinator The details that used to be shared among the members of the team of the project are the project progress work, requirements of the individual stakeholder from the project as well as any difficulty faced. The details about the progress of the project should be shared on the weekly basis. On the other hand, the requirements of the stakeholders should also be conveyed on the monthly basis as well as any issue encountered should be immediately reported to the project manager.. The meetings are the place for exchanging information. On the other hand, the platform of social media can serve also the information exchange purpose. The major and prime communication reason is for ensuring that no confusion is faced as well as the project successfully accomplished. The mediums of Telephone, emails as well as meetings can be utilized to transfer the exchanged information Bibliography Duru, O., Bulut, E., Yoshida, S. (2012). Regime switching fuzzy AHP model for choice-varying priorities problem and expert consistency prioritization: A cubic fuzzy-priority matrix design.Expert Systems with Applications,39(5), 4954-4964. Verzuh, E. (2015). The fast forward MBA in project management. John Wiley Sons. Yuan, H. (2013). A SWOT analysis of successful construction waste management. 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